As you are well aware, participants from some countries may need a visa to enter Japan. Before you contact us asking for the visa support service, please first check the visa requirements and application procedures on the MOFA (Ministry of Foreign Affairs of Japan) website at: https://www.mofa.go.jp/j_info/visit/visa/index.html
It is also very important that you contact the Japanese Embassy or Consulate in your territory as soon as possible, making sure about what type of visa you have to obtain for entry into Japan and what type of documents you need for your visa application (either ordinary Letter of Invitation or MOFA Visa Application Documents).
If you need an ordinary Letter of Invitation for visa application purposes, please fill out ICEAA2026 Request Form Ordinary Letter – download here. This letter confirms your participation but does not imply financial support.
Please send the completed Request Form as soon as possible by email to:
ICEAA 2026 Visa Support Committee
Email: [email protected]
Once we have received your Request Form, we will send you the Letter of Invitation in about a week.
If you need visa application documents of the MOFA format, please fill out ICEAA2026 Request Form MOFA – download here. These documents confirm your participation but do not imply financial support.
Please send the completed Request Form as soon as possible by email to:
ICEAA 2026 Visa Support Committee
Email: [email protected]
Once we have received your Request Form, we will send you the complete set of MOFA visa application documents in about a week. Please note, however, that most of these documents are prepared in Japanese (according to the recent tradition of the MOFA).
If you have any questions, please contact us at:
ICEAA 2026 Visa Support Committee
Email: [email protected]